Privacy Policy

This Privacy Policy was last updated on 09 November 2023.

1. Purpose

1.1 Policy: Newsroom NZ Limited’s (We, Us, Our) privacy policy (Privacy Policy) applies to all users of our Site and should be read in conjunction with the General Terms and Conditions of Use.

1.2 Purpose: The purpose of this Privacy Policy is to let users of the Site know when we collect personal data and what we do with it. We do not use, share or transfer personal data except as set out in this Privacy Policy. When we talk about “personal data”, we are referring to information that identifies you as an individual or relates to an identifiable individual.

2. Data collection

2.1 No disclosure required: The Site can be viewed without the need for you to disclose any personal information to us.

2.2 Newsroom Pro: If you wish to subscribe to our Newsroom Pro service then you must complete the online registration form which requires that you disclose a limited amount of personal data and become a registered user (Registered User).

2.3 Newsroom Pro Comments Section: To be registered as a Newsroom Pro commenter you must provide us with two forms of identification to verify your identity.

2.4 Types of data we collect: We may collect, store and use the following types of data about you from the Site:
(a) personal data about you, provided by you at the time of subscribing to Newsroom Pro  registering as a Newsroom Pro commenter, making a donation to us, on our Site, subscribing to our newsletters, leaving comments on our Site, and/or otherwise interacting with us, which includes, but is not limited to, your name, email address, credit-card information/payment details, and any other such personal information that you provide to us through any other method (including, without limitation, correspondence and discussions whether on the Site or via other means); and
(b) aggregate technical information automatically generated by our systems, which track traffic to the Site, which includes, but is not limited to, your device identifier, server address, IP address, domain (whether you are accessing the Site from New Zealand or elsewhere), the platform you are using, browsers used when accessing the Site (including version), users’ search terms, pages accessed on the Site, links that are clicked on, date and time of Site visits, users’ operating systems, and any other such technical information relating to your use of the Site.

2.5 Sources of data collection: We may collect and hold personal data about you from the following sources:
(a) you, by providing your email address to get our newsletters, by filling in the registration form when you subscribe to Newsroom Pro, by registering to be a Newsroom Pro commenter, by making a donation to us on our Site, and/or by leaving comments on our Site ;
(b) indirectly, through your use of the Site, including by automated technologies and interactions;
(c) through your interaction with our administrators, such as by telephone or email; and
(d) provided by third parties authorised by you.

2.6 Services unavailable: Failure to provide necessary personal information when requested may result in certain services not being available to you.

2.7 Changes: Registered Users are able to access and change their subscription details (name, email address, password, and credit card information) by logging in and clicking the “My Account” tab near the top right side of any page on the Site.  You can also request access to and correction of your personal information as set out in clause 9.

3. Disclosures of your data

3.1 Disclosure: We will not disclose personal data we hold about you to any third party except as set out in this clause 3.

3.2 Service Providers: We work with third-party service providers who provide hosting, maintenance, backup, storage, infrastructure, payment processing, analysis, marketing, spam detection and other services for us, which may require them to access information about you. If a service provider needs to access information about you to perform services on our behalf, they do so under instruction from us, including abiding by policies and procedures designed to protect your information. Some of these service providers may be located in countries other than yours or ours.

3.3 Partners/sponsors: We may disclose aggregate technical information, and other information that does not personally identify you, to third parties including our partners and sponsors.

3.4 Legal Obligations: In exceptional circumstances, we may share information about you with a third party if we believe that sharing is reasonably necessary to:
(a) comply with any applicable law, regulation, legal process or governmental request, including to meet national security requirements, and our service providers may also do this;
(b) enforce our agreements, policies and terms of service;
(c) protect the security or integrity of our Site and services; or
(d) protect us, you or the public from harm or illegal activities.

3.5 Sale of our business: In the event that we propose to sell the business or any of our assets, we may provide your personal data as part of a database to a prospective buyer solely so that they can consider the purchase of the business. Should we proceed to sell the business (or a material part of it) we may provide your personal data as part of that sale so that the purchaser can continue to operate the business and contact you about their plans for the business.

4. Use of your data

4.1 We process and use the data we collect for the following purposes:
(a) to hold your personal data on our system and to contact you as necessary;
(b) to allow us to administer and manage your access to our Site, including verifying your identity and assisting you if you forget your password or login details Newsroom Pro;
(c) to assist in providing the Newsroom Pro subscription to you, including to allow us to process payments in respect of your subscription to Newsroom Pro;
(d) to verify your identity in order to register you as a Newsroom Pro commenter, following which we will delete all copies of identification information provided to us;
(e) to monitor, develop and improve the Site and ensure that content on the Site is presented in the most effective manner for you;
(f) to update and maintain our records, including details of people that have accessed our systems;

(g) to provide you with our services such as our newsletters; and
(h) for any other use that you authorise.

5. Cookies and Tracking:

5.1 Cookies: We may use a “cookie” file, tracking pixels and other related technologies containing information that can identify the computer, smartphone or other web–enabled device that you are working from.

5.2 Usage: We may use the information generated by cookies, tracking pixels and other related technologies to:
(a) track traffic patterns to and from the Site;
(b) ensure any advertising is being shown to the most appropriate person;
(c) enable you to enter the Site and use certain services as a Newsroom Pro subscriber without having to log on each time and to visit our Newsroom Pro subscriber only areas of the Site;
(d) track you within the Newsroom Pro content on the Site; and
(e) enable us and our partners/sponsors to serve targeted advertising to you (on our Site and elsewhere).

5.3 Embedded Content: Site Material may include embedded content, such as videos, images, and third-party articles. Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

5.4 Turn-off: The browsers of most computers, smartphones and other web–enabled devices are usually set up to accept cookies. If your browser preferences allow it, you can configure your browser to accept all cookies, reject all cookies, or notify you when cookies are set. Each browser is different, so check the “Help” menu of your browser to learn about how to change your cookie preferences. Please remember that cookies are often used to enable and improve certain functions on our Site. If you choose to switch certain cookies off, it will affect how the Site works and you may not be able to access all or parts of the Site.

6. Linking and third-party websites

6.1 No control: We do not control the practices of partners connected with the Site and to whom you may provide personal information whilst using the Site.

6.2 Linked sites: The contents of the Site may include links to other third-party websites (Linked Sites). The Linked Sites are provided to you as a convenience and/or a courtesy to a source, and the inclusion of any link does not imply our endorsement of the Linked Sites or any association by us with their business or owners. We are not responsible for the data protection/privacy/cookie usage policies of any Linked Sites and those sites may not follow the same privacy policies as us. We recommend that you check any relevant privacy policies of such Linked Sites before providing your personal data to any third party.

6.3 Social media: The Site includes the ability to share any Site Material on selected social media platforms (including Facebook, Twitter and LinkedIn) via your social media account (Social Media Features). These Social Media Features may collect your IP address (if you actively click on the link), which page you are visiting on the Site, and may set a cookie to enable the Social Media Feature to function properly.

7. Opting in and Opting Out:

7.1 Changes: If our intended collection, use or disclosure of your personal data is outside the collection, use or disclosure set out in this Privacy Policy we will give you the option to:
(a) opt out and not receive certain services or participate in certain interactive areas; or
(b) opt in to agree to be contacted by us in relation to certain matters such as notification of new features to the Site promotional activities.

7.2 Unsubscribe: You may opt out of receiving communications from us by utilising the unsubscribe function in communications sent to you.

8. Holding, accessing and correcting

8.1 Privacy Act: Under the New Zealand Privacy Act 2020, you have rights of access to and correction of personal information that we hold. For information about this Act and how it protects the personal information of individuals in New Zealand, click here.

8.2 Access: You have the right to request access to your personal data. This enables you to receive a copy of the personal data we hold about you.

8.3 Correction: You have the right to request correction of any of your personal information provided to us, at any time and as often as necessary. This enables you to have any incomplete or inaccurate information we hold about you corrected or updated.

8.4  Refusing an access or correction request:  We will comply with any valid request to access your personal information, except where the Privacy Act 2020 allows us to refuse to do so.  If we refuse your request to access and/or correct your personal information, we will provide you with reasons for the refusal.  We will respond to any request for access and correction no later than 20 working days from the date on which we receive your request. 

8.5 Contact us: If you would like to access the personal data relating to you that we have stored, or to request correction of such personal data, or if you have any concerns regarding this Privacy Policy, please contact us by any of the means set out below.

Newsroom Pro,
Press Gallery,
Parliamentary Buildings,
Wellington, 6011
Phone: +64 04 817 9594

8.6 Cost: You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee where permitted by law if your request is clearly unfounded, repetitive or excessive.

8.7 Verifying identity: We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

8.8 Privacy Commissioner: If you are not satisfied with our response to any privacy-related concern you may have, you can contact the Privacy Commissioner:

Office of the Privacy Commissioner
PO Box 10-094
Wellington, New Zealand
Phone: +64-4-474 7590
Enquiries Line (from Auckland): 302 8655
Enquiries Line (from outside Auckland): 0800 803 909
Fax: +64-4-474 7595

9. Changes to Privacy Policy

9.1 We reserve the right to change this Privacy Policy and the Terms and Conditions (Amendments) at any time. Any Amendments will be posted on this page on the Site (and the “last updated” date will be updated). By continuing to access the Site, you agree to be bound by the Amendments. We recommend you regularly review this Privacy Policy and the Terms and Conditions to see any updates or changes to our Privacy Policy.